Built for Real Estate,
and Everyone in the Deal
Built for agents and brokers first. But a closing runs through the attorney, the title officer, the lender, the appraiser, the inspector, and the accountant. Each one holds client details and a sign-in worth stealing. Office Guard watches the mailbox of anyone in that chain, without changing how they work.
Your Name Is on Every Email in the Deal
A closing is a large wire, several parties, a deadline, and people who have never met in person. When money goes to the wrong account or a client's details leak, the buyer asks what the agent did to stop it, and the brokerage asks the same. Office Guard warns you before you act, on your phone and at your desk, without changing how you work.
Where Your Exposure Is
What We Watch For
- A changed wire or closing instruction, from anyone
- A title company, lender, or agent writing from a new address
- An urgent request to move earnest money or a deposit
- A callback number a known contact has never used
- A Social Security number or account number about to leave by email
- A link in a listing, contract, or e-sign notice that leads somewhere else
Worth Knowing
- Many E&O (errors and omissions) policies exclude losses from social engineering or a stolen sign-in. Check yours.
- NAR Code of Ethics — technology and data security
- State real estate commission requirements
- Cyber insurance policy requirements
The Same Closing, the Same Exposure
Appraisers, inspectors, contractors, loan officers and mortgage brokers, photographers and stagers, property managers. Small businesses, usually working from a phone, paid by invoice, with a lender's or a client's details in the inbox. The scams that reach the agent reach you too, and a changed bank detail on your invoice lands on your name.
Where Your Exposure Is
What We Watch For
- A vendor, lender or client changing bank details by email
- An invoice or payment request that presses for speed
- An agent, lender or client writing from a look-alike address
- A callback number a known contact has never used
- A borrower's or owner's details about to leave by email
- A link in an order, report or e-sign notice that leads somewhere else
Worth Knowing
- Many E&O (errors and omissions) policies exclude losses from social engineering or a stolen sign-in. Check yours.
- State licensing rules for appraisers, inspectors and loan officers
- State data breach notification laws (all 50 states)
- Cyber insurance policy requirements
You Hold the Wire and the Trust Account
Closing and real estate attorneys, title and escrow officers hold the buyer's funds, the payoff and the disbursement, and every one of them moves on an email instruction. A scammer only has to look like you for a day. Office Guard warns when instructions change and when a familiar name writes from a new address.
Where Your Exposure Is
What We Watch For
- Settlement or trust account instructions that change
- Opposing counsel, a client, or a court writing from a new address
- A rushed request to release funds before a deadline
- A callback number a known contact has never used
- Privileged or personal details about to leave by email
- A link in a filing, e-sign, or document-share notice that leads somewhere else
Worth Knowing
- E&O (errors and omissions) cover is for professional mistakes; a diverted wire or a stolen sign-in is often treated as something else. Ask your carrier.
- ABA Model Rules on technology competence
- State bar ethics opinions on data security
- Cyber insurance requirements
You Hold Exactly What Identity Thieves Need
Closing statements, 1031 exchanges, trust accounts and your real estate clients' tax records: Social Security numbers, bank details and whole financial histories, all arriving by email. The IRS requires tax preparers to keep a written information security plan, and email is where that plan meets reality.
Where Your Exposure Is
What We Watch For
- An IRS, e-Services, or state agency notice that asks you to act now
- A client changing refund or payment details by email
- A partner or client writing from a look-alike address
- A callback number a known contact has never used
- Taxpayer data or account numbers about to leave by email
- A link in a return, e-file, or document-share notice that leads somewhere else
Worth Knowing
- IRS Publication 4557 — Safeguarding Taxpayer Data
- FTC Safeguards Rule (GLBA) — applies to tax preparers with no exemption for firm size
- Written Information Security Plan (WISP) requirement
- State data breach notification laws
The Numbers Don't Lie
Everyone in a real estate transaction faces a disproportionate share of email scams, and the money on the table is large.
Wire Fraud Losses — Real Estate (FBI IC3)
Reported losses in $M by year
Source: FBI IC3 Internet Crime Report 2024
Small Businesses in the Deal
Appraisers, inspectors, contractors, lenders, property managers
Sources: Verizon DBIR 2024; NCSA; FBI IC3 Internet Crime Report 2023
Attack Types Targeting Law Firms
% of firms reporting each threat type (ABA 2024)
Sources: ABA Legal Technology Survey 2024; FBI IC3
Business Email Compromise Complaints — Annual Count
Complaints filed with the FBI IC3, all industries
Source: FBI IC3 Internet Crime Reports 2019–2024
Your Deal. Your Name. Your Protection.
Tell us about your office and we will show you where your exposure is and which plan fits. Free, and no obligation.